Privacy and Cookies Policies for the Internet and Events


[Last updated
 on 11th July, 2018 at 15:20 BDT. Additional documents for Academic Programs participants: Terms and Conditions of Academic Program http://bit.ly/BIT_C, Intellectual Property Policy: http://bit.ly/BIIPP]

For The Users of bengal.institute Website (The Website)

General

We respect your privacy and we handle your data with utmost security and confidentiality. We use standard cookies and/or sessions and certain third-party services to improve your experience of using the website (http://bengal.institute). This may include:

  1. All data collected, archived and recorded at and through the Website is anonymous or anonymized. (Third party plugins may have different policies, example: MailChimp subscription form may collect your name and email address. More details are in following paragraphs.)
  2. Your public IP address with time-stamp is logged and kept in record. This also allows the system to obtain and record certain publicly available meta-information aggregated from an IP address, which may include your ‘country-level’ location and basic information about your internet connection. This is a standard practice invariably applied at any website on the internet.
  3. Your ‘user agent’ information is recorded. ‘User agent’ information may include some details of the device you browse the Website with, its basic model, operating system etc. This is a standard practice invariably applied at any website on the internet.
  4. Your browsing history inside bengal.institute is recorded for statistics anonymously.
  5. Physical location and local laws: The organisation, Bengal Institute for Architecture, Landscapes and Settlement is physically located in Dhaka, Bangladesh at this location:
    Bengal Centre, 4th Floor,
    Civil Aviation Plot-2, Khilkhet, Dhaka 1229.
    The Website may be hosted outside of Bangladesh and it is distributed through a CDN from various cloud stations in multiple locations all over the world. We adhere to local (Bangladeshi) laws of Information and Communication Technology for data protection and privacy.
  6. We use Google Analytics and other standard public browsing data-collection tools to analyse and archive visitors’ statistics anonymously. (Details below).
  7. Your connection from your browser to bengal.institute server may be routed through a CDN (Content Distribution Network), i.e: CloudFlare. (Details below).
  8. Your interactions with any third-party run embedded media (Example: embedded YouTube video, issue book, SoundCloud audio, Facebook post and video, Instagram post, Flickr photos etc.) within the bengal.institute website may have different terms and privacy policy set by the respective owners/operators of the embedded media or contents. Those policies may greatly vary from Bengal Institute’s privacy policy. 


Active Third-party Services on bengal.institute

The Website uses certain third-party services to improve the experience of its users, to collect traffic information, various optimisations and to serve rich embedded media. The most important ones are:

Analytics

The services contained in this section enable the Owner to monitor and analyze web traffic and can be used to keep track of User behavior. The Website uses:

Google Analytics (Google Inc.)

Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilizes the Data collected to track and examine the use of this Application, to prepare reports on its activities and share them with other Google services.

Google may use the Data collected to contextualize and personalize the ads of its own advertising network.

Personal Data collected: Cookies and Usage Data.

Place of processing: United States – Privacy PolicyOpt Out. Privacy Shield participant.

Traffic optimization and distribution (Use of CDN)

This type of service allows this Website to distribute their content using servers located across different countries and to optimize their performance.

Which Personal Data are processed depends on the characteristics and the way these services are implemented. Their function is to filter communications between this Application and the User's browser.

Considering the widespread distribution of this system, it is difficult to determine the locations to which the contents that may contain Personal Information User are transferred. The Website uses:

CloudFlare (Cloudflare)

CloudFlare is a traffic optimization and distribution service provided by CloudFlare Inc.

The way CloudFlare is integrated means that it filters all the traffic through this Website, i.e., communication between this Website and the User's browser, while also allowing analytical data from this Website to be collected.

Personal Data collected: Cookies and various types of Data as specified in the privacy policy of the service.

Place of processing: United States – Privacy Policy.

Managing contacts and sending messages

This type of service makes it possible to manage a database of email contacts, phone contacts or any other contact information to communicate with the User.

These services may also collect data concerning the date and time when the message was viewed by the User, as well as when the User interacted with it, such as by clicking on links included in the message. The Website uses:

MailChimp (The Rocket Science Group, LLC.)

MailChimp is an email address management and message sending service provided by The Rocket Science Group, LLC.

Personal Data collected: email address, first name and last name.

Place of processing: United States – Privacy Policy. Privacy Shield participant.

Other Embedded Contents and Associated Cookies

Throughout the Website, there may be embedded contents from Facebook, Twitter, Instagram, YouTube, issuu.com and Flickr. These third-party services set their own cookies and obtain and track various information, which may be linked to your personal profiles with these services logged-in from the same browser or device.

All third-party service cookies may have separate privacy policies. Bengal Institute is not liable for misuse of information transmitted through third-party services and cookies.


For The Participants of Public Events (The Events)

Applicable for any invitation-only, semi-public, ticketed, free or open events organised by the Institute at the Institute premises or at any out-side venue.

You will be on camera! You give us consent by default.

By attending any public or invitation-only event organised by Bengal Institute, you give us the consent to take your photo and record your video with audio without any further explicit announcement or agreement. We may publish your photo and video anywhere in any format without any notification or permission. All Bengal Institute (Bengal Foundation and its associated entities) operated facilities are equipped with 24/7 CCTV cameras, that records and archives your activities in video format. This 'consent by default' rule is only applicable for cameras and equipments operated by the Institute.

Write to [email protected] 'before' the event you are attending, with your requirements, objections or disagreements etc. if you have any. 

If you have registered, bought a ticket or RSVP'd through a digital form

You give us some personal details that may include your full name, phone number, email address, mailing address etc. to attend any event that is not open to public. We generally ask as minimum personal information as possible. All the information you send us through online forms are managed with vigilant and strict confidentiality and care. We do not share your contact information collected from any public event subscription/registration/ticket forms to any third-party without your explicit consent.

Respect others’ privacy

While it is generally acceptable to take photographs at/during Bengal Institute events, please make sure you are not disturbing others. Do not use flash at any point. Video/audio recording is discouragedDo not 'go live' over Facebook/Periscope/Instagram etc. We request discretion and sensitivity in distributing the photos you take through social or other media. In case of privacy or security infringements, you agree to delete/remove any content that was obtained/recorded/shot at Bengal Institute premises or events organised by the Institute upon request on a case by case basis.

Write to [email protected] if you have any issue with any published photo that is not covered by the first clause of 'consent by default.'


For The Participants of Academic Programs and Related Events (The Academic Programs)

General: We respect your privacy

The information collected by Bengal Institute from the participants will remain strictly confidential. Your personal data and identity documents will not be shared or published without prior consent. The information of the admission form, any other data collection forms and surveys, submitted identity documents, certificates and other relevant official papers will only be used internally by the admission office for selection, administration and record-keeping purposes.

Copy of your photo and identity documents may be shared with the security departments of Bengal Centre and possibly other venues operated by Bengal Foundation or its concerns. Bengal Institute, Bengal Foundation and its related entities may access your information for archiving, record-keeping and other internal official affairs. We will never sell your data to any third-party.

Exceptions

Third-party contractors/vendors/experts/consultants might get access to your data, including your personal information if it is related (but not limited) to software development, data archiving, website development, personal and physical security etcetera. We handle these cases with utmost confidentiality, scrutiny and mutual agreement of similar terms of privacy with the third-parties. We may disclose your personal information to the law enforcement agencies as per local laws of Bangladesh.

Subscription to public announcements

By applying for / joining at the academic program you are subscribed to Bengal Institute’s public announcements by default. However, most of our outgoing communication channels have an automated ‘unsubscribe’ option, which you may use to stop incoming communications from BI. You can also manually submit a request for unsubscribing/opt-out from email, sms and other communication mediums by writing to [email protected]

On-site Policies: Photos and Recordings

Bengal Centre premises, and other venues operated by related concerns of Bengal Foundation are under 24/7 CCTV surveillance. Presentations, forums and special lectures are also recorded (audio and video). By signing this or agreeing to this policy (digitally or on paper) you give us the permission to use photos of you, your works related to academic programs, audio and video recording in any medium or format without your permission in future.

You cannot record audio or video during any lecture or studio workshops (not even for personal use), without a prior discussion with, and approval by the respective faculty and the Academic Coordinator.

Respect others’ privacy

While it is generally acceptable to take photographs after obtaining consent from the participants, Bengal Institute’s staff should not be included in the photos without permission. We request discretion and sensitivity in distributing photos through social or other mediums. In case of privacy or security infringements, any relevant content should be deleted/removed as soon as possible upon request.